Experiential Agency

Operations & Executive Assistant

Location · Bergen County, NJ (Hybrid)Type · Full-TimeComp · $50,000 – $60,000

Our client, a fast-moving experiential agency, is hiring an Operations & Executive Assistant to be a critical support pillar for the CEO. You'll manage a wide range of administrative, operational and strategic tasks in a fast-paced, highly ambiguous environment handling office logistics, coordinating with international partners, supporting experiential activations and keeping the CEO's calendar and priorities on track. This is a hybrid role with 3 days per week on-site in Bergen County, NJ.

Operations Coordination

—Maintain on-site presence 3 days per week to oversee day-to-day operations.
—Handle package acceptance, domestic and international shipping logistics, and box assembly.
—Conduct quality control checks to ensure deliverables meet brand standards.
—Manage office supplies and keep the workspace organized and efficient.
—Develop and manage POS / gifting processes that support the business.
—Lead or support special projects from planning through execution, representing the CEO at meetings or events when needed.
—Proactively identify next steps, propose action plans, and stay five steps ahead.

Executive & Administrative Support

—Manage the CEO's business calendar, meetings, travel, and event logistics with foresight.
—Book domestic and international travel; reconcile travel and expense reports.
—Handle email correspondence and prepare reports, presentations, meeting notes, and confidential documents.
—Take detailed meeting notes, share team recaps, track follow-ups, and send reminders.
—Serve as a point of contact between the CEO and internal/external stakeholders, including international partners and clients.
—Help prepare agendas, decks, and meeting materials.

Experiential Planning & Production

—Support planning and execution of experiential activations, sampling events, pop-ups, trade shows, and seasonal campaigns.
—Maintain production schedules, run-of-show documents, timelines, trackers, and approval workflows.
—Support creative development of proposals, mood boards, and event concepts aligned with brand storytelling.

Creative & Asset Coordination

—Coordinate graphic design and creative asset needs for events, signage, packaging, and promotional materials.
—Route creative briefs and specs to internal/external designers; track revisions, deadlines, and approvals.
—Coordinate content needs, shot lists, on-site capture moments, and pre/post-event storytelling with the CEO and social media coordinator.
—Maintain organized version control and asset delivery logs.

Sourcing, Inventory & Vendor Coordination

—Source, order, track, and manage client materials and POS including signage, props, product, packaging, uniforms, and fixtures.
—Maintain a master inventory system tracking locations, quantities, and replenishment needs.
—Coordinate shipment scheduling, freight logistics, tracking, delivery confirmations, and returns.
—Request quotes and coordinate with domestic and international vendors (booth builders, rental companies, AV).
—Manage COIs, permits, venue documents, and compliance requirements.
—Maintain an updated vendor directory with rate cards, contacts, and performance notes.

On-Site Event Support

—Assist with on-site setup, breakdown, merchandising, and event flow.
—Act as operational liaison for vendors, staff, and partners, resolving issues quickly.
—Capture or coordinate behind-the-scenes content for social storytelling.
—Coordinate travel itineraries, hotel lists, staff schedules, and day-of credentials.

What We're Looking For

—3+ years in experiential marketing, event production, marketing operations, or brand activations (beauty / CPG / lifestyle preferred).
—Experience coordinating creative assets, social content planning, and cross-functional marketing workflows.
—Proven ability to manage vendors, shipments, budgets, and event logistics.
—Strong proficiency with Microsoft Outlook (essential), Word, Excel, and PowerPoint; comfortable with AI tools.
—Proficiency with Google Workspace, spreadsheets, decks, and basic project management tools.
—Excellent written, verbal, and interpersonal communication, with strict confidentiality.
—Highly organized, proactive problem-solver who thrives in ambiguity and fast-paced environments.
—Strong emotional intelligence, sound judgment, and a “no job too small” mindset.
—Experience with social media content organization and managing company social accounts.
—Ability to travel and work evenings/weekends for events; able to lift up to 25 lbs.
—Must be available to work on-site 3 days per week.
—Preferred: access to a reliable vehicle and a valid driver's license.

Equal Opportunity Employer Statement Seven Park Global is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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